Agenda and minutes
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Apologies for absence Minutes: 1.1 Apologies for absence were submitted on behalf of Councillor Chauhan.
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Declarations of interest |
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Minutes of the previous meeting Minutes: 3.1 The Minutes of the meeting held on 15 October 2018 were agreed as a correct record.
Matters Arising
a. Integrated Commissioning Review Outcomes
The Committee noted that an update on integrated commissioning would be submitted to the April meeting of the Committee.
b. Report on the Sustainability Board
Ian Williams and Councillor Burke to update at the April meeting of the Committee following the first meeting of the Sustainability Board to be held in January. Action: Ian Williams c. Brexit Risks
3.1.1 Kim Wright reported that an internal Brexit Task Group had been set up and that she was leading the Borough wide preparations for Brexit. From February, a London wide summation of risk was being communicated to the Secretary of State every week. Each Region had nominated Chief Executive, with John O’Brien the Chief Executive for London. Kim Wright referred to the need for a more co-ordinated approach from Local Authorities. The Chair requested a weekly update on Brexit developments.
3.1.2 Council noted that some of the main Brexitrisks centred around:
· employment, · social cohesion and unrest, · local economy, · mutual aid considerations · impact on local resources · Currency fluxuation · Working with health partners · Securing parts for lifts
3.1.3 Councillor Gregory referred to the high number of agency staff employed by the Directorate.
RESOLVED:
ACTION: Kim Wright/ Ian Williams |
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External Audit Plan 2018/19 Additional documents: |
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ICT Service Strategic Update Additional documents: Minutes: 5.1 Rob Miller introduced the report providing an update on the strategic progress across the Council’s services in the delivery of transformation enabled through technology and data. He referred the Committee to the key points, including the service led approach to improving services, working with service leaders to find ways of helping and providing support, work on sustainability, strategic progress in Housing Services and improving contact centres. Rob Miller referred to the sustained improvement in user satisfaction and told the Committee that there were areas that required improvement. There had been data awareness training, key areas of the management of risk had been highlighted. Most positions in the department were filled by permanent staff and there had been strong progress on the apprenticeship scheme. Very positive feedback had been received around data protection, with continued improvement on information security.
5.2 Councillor Maxwell expressed concern that Councillors had not received training on GPDR. Rob Miller told the Committee that work was ongoing on this with Members Services and that a programme was almost ready. Risk had been identified on this.
5.3 Councillor Odze welcomed the work that had been carried out in Housing Services and the improvement in feedback on the ICT survey but considered that the latter could be improved further. Rob Miller told that Committee that 3800 employees had responded to the survey and that there was a good aware of where the short falls in the service lay and that work was ongoing in these areas and efforts were being made to ensure an approachable, responsive service. Work continued in the area of recruitment and retention.
RESOLVED:
To note the update from the Council’s ICT service.
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Directorate Risk Register Review - Neighbourhoods & Housing Additional documents: Minutes:
6.1 Kim Wright introduced the report updating members on the current Risk Register for Neighbourhoods and Housing Directorate. At January 2019. The report also identified how risks within the Directorate are managed throughout the financial year the approach to embedding risk management. Kim Wright referred the Committee to the key changes to risk, including:
· A slight change in health and safety · A decrease in the management of changes in supported services · An improvement in the risk position in relation to contract procurement and management in Housing Services resulting from the appointment of key staff on a permanent basis and the establishment of the Housing Capital Monitoring Board, giving an oversight on delivery
RESOLVED:
1. To note the contents of the report and the attached risk register and controls in place.
2. Kim Wright to circulate details of timelines for the programme of the roll out of hoardings.
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Corporate Risk Register Additional documents: Minutes: 7.1 Matt Powell introduced the report updating the Committee on the current Corporate Risk Register of the Council as at January 2019. The report also identified how risks within the Council are identified and managed throughout the financial year and the approach to embedding risk management.
RESOLVED:
To note the contents of the report and the attached registers and controls in place |
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Performance Overview Additional documents: Minutes: 8.1 Matthew Powell introduced the report providing and update on risk management with a Corporate Scorecard and other accompanying commentary on the Council’s risk approach. The report also set out the latest capital programme monitoring with some enhanced analysis of the variances in the Budget.
RESOLVED:
1. To consider the performance indictors presented in Appendix 1 and the Risk Management Scorecard in Appendix 2 attached to the report.
2. To note the current capital monitoring update in Appendix 3. |
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Treasury Management Strategy 2018/19 Minutes: 10.1 Pradeep Waddon introduced the Treasury Management Strategy for 2019/ 20 and Annual Treasury Management Strategy for 2019/20 for the financial year.
RESOLVED:
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Treasury Management Update Report Minutes: 11.1 Pradeep Waddon introduced the half year treasury for 2018/ 19.
RESOLVED:
To note the treasury management activity reports at the appendices to the report.
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Audit & Anti-Fraud Quarterly Progress Report Additional documents: Minutes: 12.1 Michael Sheffield introduced the report on the performance of the Audit & Anti-Fraud Service, the areas of work undertaken, and information on current developments in Internal Audit and Anti-Fraud as well as statistical information about the work of the investigation teams.
RESOLVED:
To note the Audit & Anti Fraud’s progress and performance to December 2018.
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Minutes: RESOLVED:
To note the work programme |
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Any other business that in the interests of the Chair is urgent Minutes: 14.1 There was no other urgent business. |
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Certification of Grants & Returns 2017/18 Additional documents:
Minutes: 9.1 Michael Honeysett introduced the report summarising the results of the work carried out by the Council’s external auditors. KPMG, in respect of the 2017/18 grants claims and returns, the details of which are included in the appendix to the report.
RESOLVED:
To note the report from KPMG, the Council’s external auditors for 2017/18. |