Agenda, decisions and minutes

Apologies were received from Deputy Mayor Bramble and Councillor Kennedy. Councillor Kennedy joined the meeting remotely.

The Chair will consider the admission of any late items of urgent business. Late items of urgent business will be considered under the agenda item where they appear. New items of unrestricted urgent business will be dealt with under item 9 below. New items of exempt urgent business will be dealt with at item 13 below.

There were no items of urgent business.

A Member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

A Member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 8.1-15.2 of Section Two of Part 5 of the Constitution  and Appendix A of the Members’ Code of Conduct.

A Member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

A Member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 8.1-15.2 of Section Two of Part 5 of the Constitution  and Appendix A of the Members’ Code of Conduct.

There were no declarations of interest.

On occasions part of the Cabinet Procurement and Insourcing Committee meeting will be held in private and will not be open to the public if an item is being considered that is likely to lead to the disclosure of exempt or confidential information. In accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 (the Regulations), members of the public can make representations about why that part of the meeting should be open to members of the public.

This agenda contains exempt items as set out at Item 11.

No representations with regard to these have been received.

This is the formal 5 day clear day notice under the Regulations to confirm that this Cabinet Procurement and Insourcing Committee meeting will be partly held in private for the reasons set out in this agenda. 

There were no notices received.

There were none received.

To confirm the unrestricted minutes of the meeting of Cabinet Procurement and Insourcing Committee held on 17 January 2022.

That the unrestricted minutes of the Cabinet Procurement and Insourcing Committee meeting on 17 January 2022 are approved.

RESOLVED:

That the unrestricted minutes of the Cabinet Procurement and Insourcing Committee meeting on 17 January 2022 were approved.

To approve the appointment of Bidder D (see Exempt Appendix B for details), as the sole operator of a Dockless Bike-Share Scheme using cycle bays provided by the Council. The appointment to operate in Hackney shall be on the basis of a fee paying concession agreement for an initial period of two years with up to two further optional annual extensions.

REASONS FOR DECISION

Transport for London’s (TfL) cycle hire scheme only operates in the southern fringes of the Borough and not the north and east of the Borough. A dockless service presents an opportunity to support the London Mayoral proposal 6 regarding new models of cycle hire.

7.1 The report was introduced by the Sustainable Transport and Engagement Manager. Cllr Woodley queried the longer term objectives of a scheme of this nature and what support was being provided for cycle users in terms of training. The Committee was informed that the evidence did not suggest e-bike purchases did not increase as a running a scheme of this nature. Officers commented that the market volatility around schemes of this nature made it difficult for the Council to provide this service directly, but it was recognised there was a desire amongst the residents for this scheme and it supported the Council’s priorities. Officers highlighted that the provider would be making a contribution to the promotion of cycling across the borough.

7.2 The Committee discussed performance monitoring and it was agreed that the key performance indicators would be circulated and included in the minutes. They are enclosed as appendix 1. Officers provided reassurances about the regulatory and enforcement position of the Council in respect to ensuring the scheme providers were minimising unnecessary obstructions and cycle recovery.

7.3 Cllr Kennedy was informed that officers had spoken with neighbouring boroughs in respect to the scheme. It was highlighted that there longer-term ambition of London Councils and Transport for London (TfL) for a London wide approach, and this had influenced the proposed length of the contract. It was confirmed there were 64 corrals at the moment and that these would expand over time in line with demand.

RESOLVED:

To approve the appointment of Bidder D (see Exempt Appendix B for details), as the sole operator of a Dockless Bike-Share Scheme using cycle bays provided by the Council. The appointment to operate in Hackney shall be on the basis of a fee paying concession agreement for an initial period of two years with up to two further optional annual extensions.

REASONS FOR DECISION

Transport for London’s (TfL) cycle hire scheme only operates in the southern fringes of the Borough and not the north and east of the Borough. A dockless service presents an opportunity to support the London Mayoral proposal 6 regarding new models of cycle hire.

To note the briefing.

8.1  The Parks Development Manager introduced the report. Cllr Woodley welcomed the briefing and highlighted the requirements for concessions to use bio-degradable packaging. The Committee discussed how the proposals were supporting the Council’s priorities around sustainability.   

RESOLVED:

To note the briefing.

There was no urgent business to consider.

2022

7 March and 11 April

The Committee noted the dates of its future meetings:

2022

7 March

11 April

Note from the Director of Legal and Governance Services

Items 12 allows for the consideration of exempt information in relation to Item 7

Proposed resolution :

THAT the press and public be excluded from the proceedings of Cabinet Procurement and Insourcing Committee during consideration of Exempt Item 12 on the agenda on the grounds that it is likely, in view of the nature of the business to be transacted, that were members of the public to be present, there would be a disclosure of exempt business as defined in paragraph 3 of Part 1 of schedule 12A of the Local Government Act 1972, as amended.

The Committee did not resolve to exclude the public and press as all business had concluded without this being required.