Agenda, decisions and minutes

To receive any apologies for absence or lateness.

An apology for lateness was received on behalf of Councillor Selman.

NOTED

An apology for lateness was received on behalf of Councillor Selman.

NOTED

The Chair will consider the admission of any late items of Urgent Business. Late items of Urgent Business will be considered under the agenda item where they appear. New items of unrestricted urgent business will be dealt with under Item 10 below. New items of exempt urgent business will be dealt with at Item 15 below.

There were no items of urgent business.

NOTED

There were no items of urgent business.

NOTED

A Member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

A Member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 8.1-15.2 of Section Two of Part 5 of the Constitution  and Appendix A of the Members’ Code of Conduct.

Councillor Rennison declared a personal and non prejudicial interest in agenda item 8 as a board member of Clapton Park TMO.

NOTED

Councillor Rennison declared a personal and non prejudicial interest in agenda item 8 as a board member of Clapton Park TMO.

NOTED

On occasions part of the Cabinet Procurement Committee meeting will be held in private and will not be open to the public if an item is being considered that is likely to lead to the disclosure of exempt or confidential information. In accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to On occasions part of the Cabinet Procurement Committee meeting will be held in private and will not be open to the public if an item is being considered that is likely to lead to the disclosure of exempt or confidential information. In accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 (the “Regulations”), members of the public can make representations about why that part of the meeting should be open to the public.

This agenda contains exempt items as set out at Item 12, 13, and 14 :

No representations with regard to these have been received.

This is the formal 5 clear day notice under the Regulations to confirm that this Cabinet Procurement Committee meeting will be partly held in private for the reasons set out in this Agenda.  Information) (England) Regulations 2012 (the “Regulations”), members of the public can make representations about why that part of the meeting should be open to the public.

There were no representations received.

NOTED

There were no representations received.

NOTED

There were no deputations. Petitions or questions.

NOTED

There were no deputations. Petitions or questions.

NOTED

To confirm the unrestricted minutes of the meeting of Cabinet Procurement Committee held on 13 January 2020.

RESOLVED

That the unrestricted minutes of the Cabinet Procurement Committee held on 13 January 2020 be confirmed as an accurate record of the proceedings.

RESOLVED

That the unrestricted minutes of the Cabinet Procurement Committee held on 13 January 2020 be confirmed as an accurate record of the proceedings.

This report seeks the approval of Cabinet Procurement Committee to appoint a preferred contractor for the development of a mixed tenure housing scheme at Pedro Street on Clapton Park Estate.

RESOLVED

i.  That  approval be given to the  appointment of Bidder A as the preferred contractor for the construction of mixed tenure housing at Pedro Street for the value set out in Exempt Appendix 1of the report, plus a 5% client contingency to be held by the Council for scheme variations during the construction period;

ii.  That approval  be given to entering into a JCT Design and Build contract and any other ancillary legal documentation relating thereto with Bidder A for the construction of mixed tenure housing at Pedro Street on such terms as shall be agreed by the Director of Legal; and

iii.  That  the Director of Legal and Governance be authorised to prepare, agree, settle and sign the necessary legal documentation to effect the proposals contained in the report and to enter into any other ancillary legal documentation as required.

RELATED DECISIONS

At its meeting of 29 February 2016 the Council’s Cabinet agreed the Housing Supply Programme (HSP).

At its meeting on 18 July 2016 the Council’s Cabinet approved the Sales and Marketing Strategy, authorising the Director of Regeneration to implement the Sales and Marketing Framework in relation to shared ownership and outright sale disposals generated via both the HSP and Estate Regeneration Programme (ERP). Cabinet also authorised the Director of Strategic Property and the Director of Regeneration to dispose of leasehold and freehold interests in the shared ownership and outright sale homes developed or to be developed as part of those Programmes.

The Council’s Planning Sub-committee resolved to grant planning permission for the Pedro Street development on 7 February 2018, subject to the completion of a Unilateral Undertaking, which has since been authorised.

At its meeting of 14 May 2019 the Hackney Procurement Board (HPB) approved the business case for mixed tenure housing at Pedro Street.

REASONS FOR DECISION/OPTIONS APPRAISAL.

The report outlined the process that was followed in selecting a preferred bidder for the Pedro Street development.

It is proposed that the Council would enter into a JCT Design and Build contract with the preferred bidder. The Pedro Street contract did require the successful bidder to construct 26 new affordable homes, consisting 13 for social rent and 13 for shared ownership, with associated hard and soft landscaping.

The redevelopment of the Pedro Street site would contribute to delivering the Council’s aspirations to make best use of Council land by building new social rented and low-cost home ownership homes on a range of unused or under-occupied sites across the borough. The shared ownership homes delivered on this site would generate cross subsidy to help support the delivery of the social rented housing.

The bids for the Pedro Street development were evaluated against the forecasts contained within the financial model for the scheme and were considered with reference to the viability of the overall HSP. These forecasts were prepared on the basis of independent cost and value information provided by the Council’s professional advisors and subject to scrutiny and cross-checking against other comparable schemes within the Programme by  ...  view the full decision text for item 7.

The Chair asked for an introduction to the report.

The Project Manager – Mr Terry advised the Committee that by way of background that as part of the agreedHousing Supply Programme by Cabinet  set out how the Council would make best use of its land by building new social rented and low-cost home ownership homes on a range of unused or under-occupied sites across the borough, subsidised by homes built for outright sale as a result of minimal Government funding to build council housing for social rent. The Programme proposed  the delivery of more than 400 new homes, with a target tenure mix of 70% for social rent and shared ownership, with 30% outright sale. In accordance with the programme  the 26 new affordable homes at Pedro Street would contribute to the Council’s target to build over 3,000 new homes for social rent, shared ownership and outright sale. The cost of the affordable homes would be subsidised by homes for outright sale on other sites within the HSP, as agreed in the overarching Unilateral Undertaking agreed as part of the Programme.

Mr Terry went on to advise that the Pedro Street development would replace an old, now demolished boiler house that had become an eyesore on Clapton Park Estate. It was being replaced by 26 new, genuinely affordable homes for Council social rent and shared ownership. In addition, new landscaping and public realm improvements would provide a link between the development and Gilpin Square, and the shared surface would make the area more welcoming for pedestrians and cyclists.

  Mr Terry also advised that the Council had worked closely with the Clapton Park Tenant Management Organisation (TMO) and Kings Park ward councillors throughout the development of the project and would continue to do so during the project’s construction phase. All properties would be managed by the Clapton Park TMO, following a handover period managed by the Council’s New Build Team. 

Mr Terry also commented that the Pedro Street project was mixed tenure development, and that given current market conditions the overall Programme had been  forecast to be self-funding, but each individual scheme was subject to robust financial viability testing.  The Committee were being asked to approve the appointment of  a preferred contractor for the development of the mixed tenure housing scheme at Pedro Street. The the preferred contractor had been selected via the South East Consortium (SEC) New Build and Refurbishment Framework, Lot 2: £3m-£8m. The recommendation was proposed for agreement  had  made on the basis of both cost and quality.

The Chair thanked Mr Terry for his introduction. In advising that she would have  a point of clarification, the Chair asked if there were any questions from the Committee.

Councillor Burke, in welcoming the proposals referred to the overall energy strategy, noted that  a communal gas boiler system was to be used at Pedro Street. Cllr Burke advised he would like to see future schemes adopting alternative energy strategies, and asked if consideration had been given to using hydrogen  ...  view the full minutes text for item 7.

This report seeks Cabinet Procurement Committee’s approval to the award of a contract for the delivery of the Hackney and City Integrated Substance Misuse Service.

RESOLVED

That  approval be given to the award of a contract for the delivery of the Hackney and City Integrated Substance Misuse Service to Provider E as detailed in the exempt appendix to the report for a maximum value of £24,000,000 for a period of 5 years commencing on the 1 October 2020, with a further option to extend for up to 4 years (2 +2).

RELATED DECISIONS

On 10 September 2019, the Cabinet Procurement Committee approved the Business Case for this procurement.

REASONS FOR DECISION/OPTIONS APPRAISAL.

The Service outlined in the report will replace the current arrangement whereby Hackney and The City of London have separate drug and alcohol services, and will create a single integrated system managed as a unified system by Hackney.

The new service model was created as a result of significant targeted consultation with key stakeholders (including current and potential service users), and a design group consisting of cross-department local authority officers, members of City and Hackney CCG and the Integrated Commissioning System. Local need was analysed via the completion of a Substance Misuse Joint Strategic Needs Assessment Chapter, available here. 

The new Service has the following vision: ‘To improve the quality of life for people affected by substance misuse by providing an excellent drug and alcohol treatment service that promotes recovery, reduces harm and is accessible and attractive to those who need support across the City of London and Hackney’.

As outlined in the Business Case, the new service will run for a minimum of 5 years (subject to good performance), to reduce the impact of instability that can be caused by recommissioning. Given the length of the contract, the successful bidder was required to demonstrate how they will respond proactively and appropriately to any changes to the allocated budget and local needs across Hackney and the City. The comprehensive procurement process ensured that the successful bidder demonstrated their knowledge and ability to deliver all aspects of the service specification, and how they will meet the targets specified in the Key Performance Indicators.

Procurement process: this is outlined in section 8 of the report.

Hackney and City’s Public Health teams are recommending Provider E as the successful bidder following the procurement process. Provider E demonstrated comprehensive knowledge and experience regarding the delivery of drug and alcohol services in general, as well as illustrating an understanding of local needs across City of London and Hackney, along with innovative proposals for the service’s delivery.

ALTERNATIVE OPTIONS (CONSIDERED AND REJECTED)

The following  five options were appraised for the future of the drug and alcohol service provision in Hackney:

?  Hackney Council procure an integrated drug and alcohol treatment system which supports adults living in or with a local connection to Hackney and the City (Chosen Option)

?  Allow the current contract in Hackney to expire, and not provide a specialist drug and alcohol service from October 2020

?  Retain and extend current service model to remain as it is

?  Insource adult specialist drug and alcohol treatment

?  Jointly commission a specialist  ...  view the full decision text for item 8.

The Chair asked for an introduction of the report.

Ms Harmsworth - Public Health Strategist advised the Committee that the report before the Committee sought approval to the procurement of an integrated adult drug and alcohol treatment system across the London Borough of Hackney and the City of London Corporation.  The procurement would support the two authorities to deliver on their shared vision to improve positive outcomes for some of the most vulnerable residents, as well as improving the life chances of many of the individuals who choose to live, work and visit here.

Ms Harmsworth went on to comment that the new integrated service would also effectively engage with other priority groups requiring excellent drug and alcohol treatment, and achieved via increased outreach, widened accessibility for the service, and a broader range of health and wellbeing interventions offered, including mental health support.  There would also be an increased focus on communication and locally informed campaigns to increase the reach of the service, support partnership working and enhance the ‘making every contact count’ (MECC) approach. Ms Harmsworth advised that selected  Provider being recommended for the contract award had given assurances  that they would deliver on these aspects throughout the tender process, including the addition of an Access and Engagement Team, sub-contractual arrangements with a mental health charity and a dedicated Partnership Manager who would lead on training and communication across the two local authorities.

Ms Harmsworth advised that by combining the service across City of London and Hackney, both local authorities had maximised opportunity for efficiency savings, whilst also designing a service model that would effectively promote recovery, reduce harm and was accessible and attractive to all those who required support.

Ms Harmsworth further advised that in recent years there had been changes to local needs and treatment delivery, which would  be addressed within the new service, including but not limited to an ageing treatment population who could present with multiple health and social care complexities, an increased number of individuals with both substance misuse and mental health needs, and a reduction of alcohol only service users engaging with treatment services, despite estimated need remaining unchanged.

Ms Harmsworth concluded that following approval from Cabinet Procurement Committee in September 2019, Public Health colleagues across Hackney and the City of London had completed a thorough and fair procurement of the new Integrated Substance Misuse Service. Therefore the recommendation before the Committee sought approval for the selected provider to commence the new contract from 1 October 2020.

In welcoming the report the Chair asked if there were any questions from the Committee.

Councillor Selman, in reference to the new contract, and the transition arrangements to ensure a smooth hand over from the existing provider.  In response Ms Harmsworth advised that the current provider was not the new contractor. There would be a planned transition period prior to the new contract with service users and staff being regularly updated.  There would be a TUPE process for staff in the transition process.

There being  ...  view the full minutes text for item 8.

To consider any items of unrestricted urgent business.

There were no items of unrestricted urgent business.

NOTED

There were no items of unrestricted urgent business.

NOTED

Meetings will be held at 6.00pm on:

11 March 2020

11 May 2020 – additional meeting

NOTED – the dates of Cabinet Procurement Committee for the remainder of the Municipal Year 209/20 as follows:

Meetings will be held at 6.00pm on:

11 March 2020

11 May 2020 – additional meeting

NOTED – the dates of Cabinet Procurement Committee for the remainder of the Municipal Year 209/20 as follows:

Meetings will be held at 6.00pm on:

11 March 2020

11 May 2020 – additional meeting

Note from the Governance Services Manager

Items 12, 13, and 14 allow for the consideration of exempt information in relation to items 6, 7, and 8 respectively.

Proposed resolution:

THAT the press and public be excluded from the proceedings of the Cabinet Procurement Committee during consideration of Exempt items 12-14 on the agenda on the grounds that it is likely, in the view of the nature of the business to be transacted, that were members of the public to be present, there would be disclosure of exempt information as defined in paragraph 3 of Schedule 12A to the Local Government Act 1972 as amended.

RESOLVED

THAT the press and public be excluded from the proceedings of the Cabinet Procurement Committee during consideration of Exempt items 12-14 on the agenda on the grounds that it is likely, in the view of the nature of the business to be transacted, that were members of the public to be present, there would be disclosure of exempt information as defined in paragraph 3 of Schedule 12A to the Local Government Act 1972 as amended.

RESOLVED

THAT the press and public be excluded from the proceedings of the Cabinet Procurement Committee during consideration of Exempt items 12-14 on the agenda on the grounds that it is likely, in the view of the nature of the business to be transacted, that were members of the public to be present, there would be disclosure of exempt information as defined in paragraph 3 of Schedule 12A to the Local Government Act 1972 as amended.

To confirm the exempt minutes of the meeting of Cabinet Procurement Committee held on 13 January 2020.

RESOLVED

That the exempt minutes of the Cabinet Procurement Committee held on 13 January 2020 be confirmed as an accurate record of the proceedings.

RESOLVED

That the exempt minutes of the Cabinet Procurement Committee held on 13 January 2020 be confirmed as an accurate record of the proceedings.

Item 7 refers

Appendix 1 is exempt from publication under para 3, Part 1, Schedule 12a of the Local Government Act 1972 (as amended).

RESOLVED

That exempt Appendix1  in relation to agenda item 7  in the unrestricted part of the agenda be agreed and noted.

RESOLVED

That exempt Appendix1  in relation to agenda item 7  in the unrestricted part of the agenda be agreed and noted.

Item 8 refers

Appendix A is exempt from publication under para 3, Part 1, Schedule 12a of the Local Government Act 1972 (as amended).

RESOLVED

That exempt Appendix A  in relation to agenda item 8  in the unrestricted part of the agenda be agreed and noted.

RESOLVED

That exempt Appendix A  in relation to agenda item 8  in the unrestricted part of the agenda be agreed and noted.

To consider any items of exempt urgent business.

There were no items of exempt urgent business.

NOTED

There were no items of exempt urgent business.

NOTED