Agenda and decisions
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Contact: Jessica Feeney
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Apologies for Absence |
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Urgent Business The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear. New items of Urgent Business will be dealt with under Item XX below. New items of exempt business will be dealt with at Item XX below).
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Declarations of Interest Members are invited to consider the guidance which accompanies this agenda and make declarations of interest as appropriate. |
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Notice of Intention to Conduct Business in Private, Any Representations Received and the Response to Such Representations
On occasions part of the Cabinet meeting will be held in private and will not be open to the public if an item is being considered that is likely to lead to the disclosure of exempt or confidential information. In accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 (the “Regulations”), members of the public can make representations about why that part of the meeting should be open to the public.
This agenda does not contain exempt items, however notice has been given of the intention to conduct business in private should any urgent exempt business arise.
This is the formal 5 clear day notice under the Regulations to confirm that this Cabinet meeting will be partly held in private for the reasons set out in this Agenda.
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Questions/Deputations There were no questions/deputations received at the time of the agenda publication. |
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Unrestricted Minutes of the Previous Meeting of Cabinet To agree the minutes of the previous meeting of Cabinet held on 23 January 2023 |
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Unrestricted Minutes of Cabinet Procurement and Insourcing Committee To receive the minutes of the Cabinet Procurement and Insourcing Committee (CPIC) held on 16 January 2023 - for noting only. |
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FCR S098 Capital Update and Property Disposals And Acquisitions Report Additional documents:
Decision: RESOLVED:
1 That the scheme for Adults, Health & Integration as set out in section 11 be given approval as follows:
Mosaic: Resource and spend approval of £720k in 2023/24 to deliver key case management and finance follow-on actions for the Mosaic Social Care System, as well as to deliver the integration to health and electronic care monitoring that were out of scope of the recovery project, but required for ongoing service delivery.
2 That the scheme for Climate, Homes & Economy as set out in section 11 be given approval as follows:
Parks Public Convenience and Cafes: Spend approval of £225k (£50k in 2022/23 and £175k in 2023/24) is requested to continue the programme of refurbishment to public conveniences in parks and green spaces and introduce further cafes/catering outlets in our parks.
3 To approve the granting by the Council to UK Power Networks a lease of 99 years for the two substation sites within the properties known as r/o 2-28 Belfast Road, Stoke Newington N16 6UN and The Portico, 34 Linscott Road, Hackney E5 0RD at a peppercorn rent.
4 To authorise the Group Director of Finance and Resources and the Director of Strategic Property Services to finalise any outstanding issues in connection with the completion of the lease and to agree the final commercial terms.
5 To authorise the Director of Legal, Democratic and Electoral Services to agree, negotiate, settle, sign and complete the final form of the lease and enter into it on behalf of the Council together with any ancillary documentation relating to the transaction.
REASONS FOR DECISION
1 The decisions required are necessary in order that the schemes within the Council’s approved Capital programme can be delivered and to approve the property proposals as set out in this report.
2 In most cases, resources have already been allocated to the schemes as part of the budget setting exercise but spending approval is required in order for the scheme to proceed. Where, however, resources have not previously been allocated, resource approval is requested in this report.
3 To facilitate financial management and control of the Council's finances. |
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FCR S099 2021/22 Overall Financial Position Report - December 2022 Decision: RESOLVED:
There are no official recommendations in this report, the purpose of this report is to provide Cabinet with an update on the overall financial position for December covering the General Fund, Capital and the HRA.
REASON FOR DECISION
To facilitate financial management and control of the Council's finances |
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FCR S097 2023/24 Budget and Council Tax Report Additional documents:
Decision: RESOLVED:
1 To consider the report and make the following recommendations to Council for approval: 2 Council is recommended: 2.1 To bring forward into 2023/24 the Council’s projected 2022-23 General Fund balance of £15.0m with the aim of increasing this to £20m over the medium-term period to 2026/27 noting the Housing Revenue Account (HRA) balances of £13.7m. 2.2 To agree for approval the directorate estimates and estimates for the General Finance Account items set out in Table 2 in Section 14 of this report. 2.3 To note that the budget is a financial exposition of the priorities set out within the Strategic Plan summarised at Section 6 below. 2.4 To note that in line with the requirements of the Local Government Act 2003, the Group Director, Finance and Corporate Resources, is of the view that: · The General Fund balances which currently stand at £15.0m and the level of other reserves are adequate to meet the Council’s financial needs for 2023/24 and that considering the economic uncertainty they should not fall below this level and that the aim is to increase these to £20m over the medium term period to 2026/27 from a review of current earmarked reserves. · This view takes account of the reserves included in the Council’s latest published 2021/22 Accounts and the movements of those reserves since that date – which have been tracked through the Overall Financial Position (OFP) Reports, and the latest OFP projections. Note also, that the projections in the HRA Budget to maintain the balance at £13.7m by 31 March 2023 are also considered to be adequate at this point in time but will need to continue to be reviewed in the light of the challenges facing the HRA. In 2019/20 the HRA balance reduced from £15m because of the need to set up a provision for Thames Water agency refunds. There is a plan to get back up to £15m through the savings programme over the medium term to replenish reserves and in 2021/22 we were able to increase the HRA balance by £1.4m to £13.7m. · The General Fund estimates are sufficiently robust to set a balanced budget for 2023/24. This takes into account the adequacy of the level of balances and reserves outlined above and the assurance gained from the comparisons of the 2022/23 budget with the projected spend identified in the December 2022 OFP. The overall level of the corporate contingency has been set at £2m.
2.5 To approve the proposed General Fund fees and charges as set out in Appendix 7 for implementation from 1st April 2023.
2.6 To continue the policy requiring the Group Director, Finance and Corporate Resources to seek to mitigate the impact of significant changes to either resources or expenditure requirements.
2.7 To note the summary of the HRA Budget and Rent setting report proposed to Cabinet on 27th February 2023.
2.8 To authorise the Group Director, Finance and Corporate Resources to implement any virements required to allocate provision for demand and growth pressures set out ... view the full decision text for item 10. |
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Additional documents:
Decision: RESOLVED:
1 To approve the HRA budget proposals as set out in section 11 and Appendix A. 2 To approve the increase in rent of 7% in line with the Social Housing Regulator’s rent cap and agree that rents will increase on average by £7.53 from £107.59 per week to £115.12 per week with effect from Monday 6th April 2023. 3 To approve the increase in HRA fees and charges as set out in Appendix B. 4 To approve the increase in tenant service charges as set out in paragraph 12.4; and the service charges for the Concierge service as set out in paragraph 12.5. 5 To approve the increase in Shared Ownership rent at 7% as set out in paragraph 12.10. 6 To delegate to the Group Director of Finance and Corporate Resources in consultation with the Cabinet Member for Housing Services and Resident Participation and Cabinet Member for Finance, Insourcing and Customer Services the setting of communal heating charges to reflect the unit costs of utilities. 7 To agree the Housing Capital Programme budget as set out in Section 15 to be included in the Overall Council Capital budget for approval as part of the Council Budget and Council Tax Setting Report to be approved under item 5 on this agenda.
REASONS FOR DECISION
1 The Local Government and Housing Act 1989 Section 76 requires local authorities with a Housing Revenue Account (HRA) to set a budget for the account, which is based on best assumptions, that avoids a deficit and furthermore to keep the HRA under review.
2 Local authority rent setting powers are set out in section 24 of the Housing Act 1985, this provides that: (1) A local housing authority may make such reasonable charges as they may determine for the tenancy or occupation of their houses. (2) The authority shall from time to time review rents and make such changes, either of rents generally or of particular rents, as circumstances may require.
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CHE S165 Hackney Local Plan Local Development Scheme Additional documents:
Decision: RESOLVED: To approve the Local Development Scheme, attached as Appendix 1 to this report and also resolve that the Local Development Scheme is to come into effect on 7 March 2023.
REASONS FOR DECISION
1 The Planning and Compulsory Purchase Act 2004 (as amended) places a statutory duty on the Council to maintain an up-to-date Local Development Scheme (LDS). The LDS must set out the documents which, when prepared, will comprise the Local Plan for the area and the timetable for their preparation and revision. It must be made publicly available and kept up-to-date so that local communities and interested parties can keep track of progress.
2 The current version of the LDS came into effect on 8 January 2018 and covered the period 2018 to 2021. This revised LDS covers the period 2022-25 (Appendix 1) and fulfils this requirement as it sets out the timetable for the production of the Council’s local plans and supplementary planning documents. |
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New items of Unrestricted Urgent Business To consider any items admitted at Item 2 above.
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Exclusion of the Press and Public Note from the Governance Team Leader:
To allow for the consideration of exempt information in relation to item 2.
RESOLVED: That the press and public be excluded from the remainder of the meeting as the item 2 below contain exempt information, as defined under paragraph, 3 & 5 of Part 1, schedule 12A of the Local Government Act 1972. |
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New items of exempt urgent business To consider any EXEMPT items admitted at Item 2 above.
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