Agenda and decisions

Apologies for absence were received on behalf

There were no apologies for absence.

NOTED

The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear. New items of unrestricted Urgent Business will be dealt with under Item 12 below. New items of exempt business will be dealt with at Item 14 below).

There were no items of urgent business.

The Mayor advised that there was a TO FOLLOW report at Item and reasons for lateness would be given when the meeting reached that item.

NOTED

A Member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

A Member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 8.1-15.2 of Section Two of Part 5 of the Constitution  and Appendix A of the Members’ Code of Conduct.

There were no declarations of interests.

NOTED

On occasions part of the Cabinet meeting will be held in private and will not be open to the public if an item is being considered that is likely to lead to the disclosure of exempt or confidential information. In accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 (the “Regulations”), members of the public can make representations about why that part of the meeting should be open to the public.

This agenda contains exempt items as set out at Item 13 : Exclusion of the Press and Public.  No representations with regard to these have been received.

This is the formal 5 clear day notice under the Regulations to confirm that this Cabinet meeting will be partly held in private for the reasons set out in this Agenda.

There were no representations received.

NOTED

There were no questions, deputations or petitions.

NOTED

To agree the minutes of the previous meeting of Cabinet held on 16 March 2020, and Special Cabinet held on 22 April 2020 as accurate records of the proceedings.

RESOLVED

That the minutes of the meetings of Cabinet held on 16 March 2020, and 22 April 2020 (special) be confirmed as an accurate record of the proceedings.

This report updates Cabinet on the current position of the Capital Programme and seeks spending and resource approval as required to enable officers to proceed with the delivery of those schemes.

RESOLVED

i.  That the schemes for Children, Adults and Community Health as set out in section 9.2 of the  be approved  as follows:

Lifecycle Works Programme 2020/21: Virement and spend approval of £1,492k in 2020/21 is requested to fund the lifecycle maintenance work at 10 schools (secondary and specialist schools).

ii.  that the schemes for Finance Corporate and Resources as set out in section 9.3 of the report be approved as follows:

40-43 St Andrews Road: Resource and spend approval of £450k in 2020/21 to reconfigure this former car pound site into a site for the Council’s SEND Travel Assistance Service (SEND TAS).

iii.  that the schemes for Neighbourhood and Housing (Non) as set out in section 9.3 of the report be approved as follows:

The Old Baths 80-80a Eastway: Resource and spend approval of £116k in 2020/21 to increase the existing budget to fund the Council’s project to transform The Old Baths at 80-80a Eastway into affordable work and community space, which will provide low cost workspace, new sports opportunities, culture and training opportunities for local people.

Street Winter Gritter Vehicles and A Gully Cleansing Vehicle: Virement and spend approval of £580k in 2020/21 to purchase two winter gritters, a gully cleansing vehicle and a crash cushion attachment.

Street Cleansing 7.5 Tonne Tipper Vehicles: Virement and spend approval of £694k in 2020/21 and resource and spend approval of £72k in 2020/21 is required to purchase eleven 7.5 tonne cage bodied vehicles for the provision of an integrated Estates and Street Cleansing service.

Abney Park Restoration Project: Resource and spend approval of £4,411k  (£1,020k in 2020/21, £2,385k in 2021/22 and £1,006k in 2022/23) is requested to increase the existing fund for the restoration project at Abney Park.

  REASONS FOR DECISION

The decisions required are necessary in order that the schemes within the Council’s approved Capital programme can be delivered as set out in this report.

In most cases, resources have already been allocated to the schemes as part of the budget setting exercise but spending approval is required in order for the scheme to proceed. Where however resources have not previously been allocated, resource approval is requested in this report.

DETAILS OF ALTERNATIVE OPTIONS CONSIDERED AND REJECTED

None.

This OFP presents an update on the current financial position which takes account of the estimated financial impact of COVID 19 and the on-going emergency.

Reasons for lateness of the report stated.

RESOLVED

i.  That the updated potential financial implications of Covid-19 as set out in this report be noted ; and

  ii.  That recommendation 3.1 approved at the meeting of 22nd April 2020 be reconfirmed, namely that “that authority be delegated to the Chief Executive and the Group Director of Finance and Corporate Resources to allocate COVID-19 Grant Funding to the Council service areas as required in consultation with the Mayor and Deputy Mayor (Finance)”, and will  again be reviewed at the next cabinet meeting.

REASONS FOR DECISION

To facilitate efficient financial management and control of the Council's finances with special regard to the impact of the Covid-19 Pandemic.

DETAILS OF ALTERNATIVE OPTIONS CONSIDERED AND REJECTED

This report is primarily an update on the Council’s financial position and the implications of the Covid-19 crisis. No alternative options are available.

This report seeks Cabinet’s approval to   the Waste Enforcement Strategy and Waste & Recycling Collection Policy, and the proposals to introduce fortnightly collections for residual waste to street level properties, using black 180l wheeled bins.

RESOLVED

i.  That approval be given to the Waste Enforcement Strategy and Waste & Recycling Collection Policy as detailed in appendices  4 & 5 of the report; and .

ii.  that approval be given to the proposals to introduce fortnightly collections for residual waste to street level properties, using black 180l wheeled bins.

REASONS FOR DECISION

The recommendation to introduce fortnightly collections for residual waste is predicated on a number of factors. The body of the report updates on the status of the RRP, and then focuses on the results of the consultation exercise. It further proceeds to outline the progress of the different work streams in developing the proposal to restrict residual waste to street level properties.

Reduction & Recycling Plan

The Mayor of London’s Environment Strategy requires London authorities to write a Reduction & Recycling Plan. The RRP was submitted to the Greater London Authority (GLA) in June 2019, and set out actions on restricting residual waste and to consult on such.

Following amendments based on more up to date analysis of data, notably a slight reduction in the recycling rate, the RRP was ‘signed-off’ in December by the Mayor of London, and has been approved as being in general conformity with the London Environment Strategy. The confirmation letter noted that the GLA were particularly pleased to see food waste remaining weekly and that we had committed to meeting a stretching recycling target of 31%. The updated RRP is attached in Appendix 1 of the report.

DETAILS OF ALTERNATIVE OPTIONS CONSIDERED AND REJECTED

London boroughs are required to produce a Reduction and Recycling Plan (RRP) to set out how they each will make a contribution to the Mayor of London’s Environment Strategy targets and demonstrate general conformity with his Strategy.

Failure to produce a RRP may lead to the Mayor using his powers to direct a Waste Authority in London where he considers that it is necessary for the purposes of the implementation of the municipal waste elements of the Environment Strategy.

The RRP has now been approved by the Mayor of London, which included the consideration to introduce fortnightly collections to restrict residual waste. This action has the largest impact on increasing the recycling rate, thereby contributing to the London wide targets; it is unlikely that the RRP would have been approved without commitments to restrict residual waste.

RESOLVED

That approval be given to  the following new school governing body nomination  as follows:

Governing Body    Name   Date Effective

Cardinal Pole Catholic School   Mr Simeon   18 May 2020

Marriott-Dixon - new

 nomination 

There were no appointments to outside bodies.

NOTED

To consider any items admitted at Item 2 above.

There were no other unrestricted items of urgent business to consider.

NOTED

To consider any EXEMPT items admitted at Item 2 above.

NIL ITEMS

Note from the Governance Services Manager

In the event of there being any late items of exempt urgent business then the Chair will MOVE the resolution as defined below to allow consideration of urgent exempt matters.

PROPOSED RESOLUTION :

That the press and public be excluded from the remainder of the meeting as the item (s) below contain exempt information, as defined under Part 1, Schedule 12A of the Local Government Act 1972.

There were no exempt items of either an ordinary urgent nature to consider therefore the resolution to exclude the public and press was not required to be moved.

NOTED