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Agenda and decisions

Contact: Governance Services  Email:  governance@hackney.gov.uk

Items
No. Item

1.

APOLOGIES FOR ABSENCE

Decision:

There were no apologies for absence.

2.

URGENT BUSINESS

The Chair will consider the admission of any late items of Urgent Business. Late items of Urgent Business will be considered under the agenda item where they appear. New items of unrestricted urgent business will be dealt with under Item XX below. New items of exempt urgent business will be dealt with at Item XX below.

Decision:

There was no urgent business.

3.

DECLARATIONS OF INTEREST

Members are invited to consider the guidance which accompanies this agenda and make declarations as appropriate.

4.

NOTICE OF INTENTION TO CONDUCT BUSINESS IN PRIVATE, ANY REPRESENTATION RECEIVED AND THE RESPONSE TO ANY SUCH REPRESENTATIONS

On occasions part of the Cabinet Procurement and Insourcing Committee meeting will be held in private and will not be open to the public if an item is being considered that is likely to lead to the disclosure of exempt or confidential information. In accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to On occasions part of the Cabinet Procurement and Insourcing Committee meeting will be held in private and will not be open to the public if an item is being considered that is likely to lead to the disclosure of exempt or confidential information. In accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 (the “Regulations”), members of the public can make representations about why that part of the meeting should be open to the public.

 

This agenda contains exempt items as set out at Items 6,  9, 10, 11,12  and  13

 

No representations with regard to these have been received.

 

This is the formal 5 clear day notice under the Regulations to confirm that this Cabinet Procurement and Insourcing Committee meeting will be partly held in private for the reasons set out in this Agenda.  Information) (England) Regulations 2012 (the “Regulations”), members of the public can make representations about why that part of the meeting should be open to the public.

 

 

Decision:

No representations had been received.

5.

DEPUTATIONS/PETITIONS/QUESTIONS

None received at the time of the agenda publication.

Decision:

There were no deputation, petitions or questions.

6.

UNRESTRICTED MINUTES OF THE PREVIOUS MEETING OF CABINET PROCUREMENT COMMITTEE HELD ON pdf icon PDF 86 KB

To confirm the unrestricted minutes of the meeting of Cabinet Procurement Committee held on 7 November 2022

Decision:

RESOLVED:

 

That the unrestricted minutes of the Cabinet Procurement & Insourcing Committee held on 7 November 2022 were agreed.

 

7.

AHI S149 - STOP SMOKING SERVICE 1 YEAR EXTENSION: CONTRACT APPROVAL pdf icon PDF 104 KB

Decision:

RESOLVED

 

To agree the 1 year extension of the City and Hackney Stop Smoking Service until the 30th of June 2024 at a maximum value of £924,271

 

REASONS FOR DECISION

 

Option 4 has been recommended below on the basis that it will allow for a comprehensive service redesign to take place without disrupting the provision of the current service.

 

The Public Health department has been heavily involved in the borough’s Covid-19 response since March of 2020. Public Health’s role in the response involved significant additional delivery, such as; creating and managing the City and Hackney Health Protection Board which met weekly to coordinate the response to the pandemic at a local level, developing a local outbreak control plan, coordinating the targeted management of local outbreaks, setting up Covid-19 testing sites, setting up and running a local contact tracing system, creating a new Covid-19 data dashboard and leading key programmes to support the local pandemic response (notably mobilising a Public Health Community Champions programme and a new VCS grants programme). These initiatives, among other aspects of the local pandemic response, have been predominantly delivered using existing staff resources.

 

During the Covid-19 period, staff resources were utilised to prioritise the borough’s pandemic response. The demand that the pandemic response put upon the Public Health team meant that the service essentially went into business continuity in March 2020. Consequently, many procurement related activities could not take place during this period.

 

The disruption of the Covid-19 period caused a significant backlog in commissioning activities which is still being worked through. Additional staffing resources have been recruited to support this work and where it is safe to do so, some contracts for non-core services have been allowed to end. However, even with these measures in place it has still been necessary to prioritise and  it is for this reason that a 1 year extension to the existing contract is recommended. This will allow sufficient time for the  comprehensive re-procurement of this key Public Health service.

 

During the extension period, a wider review of the tobacco control strategy in Hackney will be completed. Resident and stakeholder engagement will be carried out in order to redesign a more responsive stop smoking service specification, informed by the latest evidence and best practice guidance. The one year extension will also allow sufficient time to ensure continuity of service whilst this comprehensive review and redesign process is completed. In particular, this will allow time for the insourcing of the service to be fully considered and detailed plans developed as appropriate.

 

Public Health is satisfied with the current performance of the City and Hackney Stop Smoking Service and there is an excellent working relationship with the existing provider. The proposed extension will ensure that a high quality stop smoking offer remains available to City and Hackney residents whilst the procurement process is completed.

 

With only a limited staff resource available, Public Health has taken a risk based approach to the services it prioritises for procurement. This  service is currently delivered by  ...  view the full decision text for item 7.

8.

AHI S148 - YOUNG PEOPLE’S CLINICAL HEALTH AND WELLBEING SERVICE (CHYPS PLUS) 1 YEAR EXTENSION: CONTRACT APPROVAL pdf icon PDF 122 KB

Report for Decision

Decision:

RESOLVED:

 

To agree to extend the Young People's Clinical Health and Wellbeing Service contract for up to 1 year until 31 August 2024 at a maximum cost of £540,145.

 

REASONS FOR DECISION

 

As the lead department responsible for the local pandemic response, The Public Health service has been heavily involved in the borough’s Covid-19 response since March of 2020. Public Health’s role has included  significant additional delivery, such as; creating and managing the City and Hackney Health Protection Board which met weekly to coordinate the response to the pandemic at a local level, developing the  local outbreak control plan and coordinating the targeted management of local outbreaks, setting up Covid-19 testing sites, setting up and running a local contact tracing system, creating a new Covid-19 data dashboard and leading key programmes to support the local pandemic response (notably mobilising a Public Health Community Champions programme and a new VCS grants programme). The initiatives, among other aspects of the local pandemic response, have been predominantly delivered using existing staff resources.

 

The demand that the pandemic response put upon the Public Health team meant that the service essentially went into business continuity in March 2020. Consequently, many day to day activities relating to commissioning and procurement were not able to take place.

 

The disruption of the Covid-19 period caused a significant backlog in commissioning activities which is still being worked through. Additional staffing resources have been recruited to support this work and where it is safe to do so, some contracts for non-core services have been allowed to end. However, even with these measures in place it has still been necessary to prioritise e.g., as a higher value contract the procurement of the Health Visiting service has been prioritised over CHYPS Plus (the Health Visiting Business Case Report was agreed by CPIC in October 2022).

 

CHYPS Plus provides a vital service to at risk children and young people, including access to appropriate clinical interventions related to substance misuse, sexual health, and mental and physical wellbeing. This extension will ensure that there is an appropriate legal framework in place for these services to continue.

 

The current strategy will be reviewed and resident and stakeholder engagement will be carried out in order to redesign a more responsive service specification, informed by the latest evidence and best practice guidance, for re-procurement next year. The one year extension will allow this review work to be undertaken and allow time for insourcing of all or part of the service to be fully considered and plans developed as appropriate. This will also enable the inclusion of the holistic specialist services for young people currently provided by CHYPS Plus to be considered as part of a broader integration project titled ‘Super Youth Hub’ (SYH).

The SYH aims to bring together a range of preventative and treatment services for school age children and adolescents including services for; wellbeing and mental health support, sexual health, substance misuse, primary care and training and employment. The SYH will be a place-based service with  ...  view the full decision text for item 8.

9.

CHE S144 - COMMUNAL HEATING SYSTEMS: CONTRACT AWARD CONTRACT APPROVAL pdf icon PDF 133 KB

Additional documents:

Decision:

RESOLVED:

 

To approved the Award of the contract for Communal Heating Systems to Bidder 1 in Appendix A (Exempt) for a term of 5 years with an option to extend the contract for up to a further 5 years at a maximum value of £20m.

 

REASONS FOR DECISION:

 

March 2019: Approval of the Housing Asset Management Strategy 2019-2027, by Cabinet on 25 March 2019. This provides an overarching framework for investment decision-making across the Council’s homes and estates. It sets out the ambitions that Hackney has for the quality of its homes and the priorities that will be established to ensure that the limited available resources are directed at the greatest need.

 

June 2019: Approval of the Business Case for Construction Contracts for Planned Capital Works to Hackney Council Housing, by Cabinet Procurement Committee (now Cabinet Procurement and Insourcing Committee) dated 11 June 2019. This provides the approach to be adopted to reprocure the planned capital works projects.

 

10.

FCR S127 - AWARD OF CONSTRUCTION CONTRACT FOR THE CONSTRUCTION OF PRIMARY CARE SURGERIES AT: LAND TO REAR OF 2-28 BELFAST ROAD, N16 THE PORTICO, 34 LINSCOTT ROAD, E5 pdf icon PDF 103 KB

None Key Decision Report for Noting

Decision:

RESOLVED:

 

To note the report.

11.

NH Q74 - DELEGATED REPORT OF THE GROUP DIRECTOR, CHIEF EXECUTIVE'S DIRECTORATE :AUTHORITY TO APPOINT THE MAIN CONTRACTOR FOR BUCKLAND STREET pdf icon PDF 126 KB

Non Key Decision Report for Noting

 

Decision:

RESOLVED:

To note the report.

12.

NH Q80 - DELEGATED REPORT OF THE GROUP DIRECTOR, CHIEF EXECUTIVE'S DIRECTORATE: AUTHORITY TO APPOINT THE MAIN CONTRACTOR FOR WIMBOURNE STREET pdf icon PDF 127 KB

Non Key Decision Report for Noting

 

Decision:

RESOLVED:

 

To note the report.

13.

PROCUREMENT OF A DESIGN AND BUILD CONTRACTOR FOR COLVILLE ESTATE PHASE 2C pdf icon PDF 83 KB

Non Key Decision Report for Noting

Additional documents:

Decision:

RESOLVED:

To note the report.

14.

ANY OTHER UNRESTRICTED BUSINESS THE CHAIR CONSIDERS TO BE URGENT

Decision:

There were no other unrestricted business the Chair considered to be urgent

15.

EXCLUSION OF THE PUBLIC AND PRESS

Note from the Governance Team Leader

 

Item(s)  17, 18, 19, 20 and 21 allows for the consideration of exempt information in relation to items  9, 10, 11,12 and 13  respectively.

 

Proposed resolution:

 

THAT the press and public be excluded from the proceedings of the Cabinet Procurement Committee during consideration of Exempt items x-x on the agenda on the grounds that it is likely, in the view of the nature of the business to be transacted, that were members of the public to be present, there would be disclosure of exempt information as defined in paragraph 3 of Schedule 12A to the Local Government Act 1972 as amended.

Decision:

Note from the Director of Legal, Democratic and Electoral Services.

 

Item(s) 17, 18, 19, 20 and 21 allows for the consideration of exempt

information in relation to items 9, 10, 11,12 and 13 respectively.

16.

EXEMPT MINUTES OF THE PREVIOUS MEETING OF CABINET PROCUREMENT AND INSOURCING COMMITTEE HELD ON 7 NOVEMBER 2022

To confirm the exempt minutes of the meeting of Cabinet Procurement and Insourcing Committee held on 7 November 2022.

17.

CHE S144 - COMMUNAL HEATING SYSTEMS: CONTRACT AWARD CONTRACT APPROVAL

Additional documents:

18.

FCR S127 - AWARD OF CONSTRUCTION CONTRACT FOR THE CONSTRUCTION OF PRIMARY CARE SURGERIES AT: LAND TO REAR OF 2-28 BELFAST ROAD, N16 THE PORTICO, 34 LINSCOTT ROAD, E5

Additional documents:

19.

NH Q74 - DELEGATED REPORT OF THE GROUP DIRECTOR, CHIEF EXECUTIVE'S DIRECTORATE :AUTHORITY TO APPOINT THE MAIN CONTRACTOR FOR BUCKLAND STREET

Additional documents:

20.

NH Q80 - DELEGATED REPORT OF THE GROUP DIRECTOR, CHIEF EXECUTIVE'S DIRECTORATE :AUTHORITY TO APPOINT THE MAIN CONTRACTOR FOR WIMBOURNE STREET

Additional documents:

21.

PROCUREMENT OF A DESIGN AND BUILD CONTRACTOR FOR COLVILLE ESTATE PHASE 2C pdf icon PDF 8 MB

Additional documents:

22.

ANY OTHER EXEMPT BUSINESS THE CHAIR CONSIDERS TO BE URGENT