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Agenda and decisions

Contact: Governance Services  Email:  governance@hackney.gov.uk

Items
No. Item

1.

Apologies for absence

2.

Urgent Business

The Chair will consider the admission of any late items of Urgent Business. Late items of Urgent Business will be considered under the agenda item where they appear. New items of unrestricted urgent business will be dealt with under Item 13 below. New items of exempt urgent business will be dealt with at Item 18 below.

3.

Declarations of interest - Members to declare as appropriate

A Member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A Member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 8.1-15.2 of Section Two of Part 5 of the Constitution  and Appendix A of the Members’ Code of Conduct.

A Member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A Member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 8.1-15.2 of Section Two of Part 5 of the Constitution  and Appendix A of the Members’ Code of Conduct.

4.

Notice of Intention to Conduct Business in Private, Any Representions Recieved and The Response to any such representations

On occasions part of the Cabinet Procurement Committee meeting will be held in private and will not be open to the public if an item is being considered that is likely to lead to the disclosure of exempt or confidential information. In accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to On occasions part of the Cabinet Procurement Committee meeting will be held in private and will not be open to the public if an item is being considered that is likely to lead to the disclosure of exempt or confidential information. In accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 (the “Regulations”), members of the public can make representations about why that part of the meeting should be open to the public.

 

This agenda contains exempt items as set out at Items 16 - 18

 

No representations with regard to these have been received.

 

This is the formal 5 clear day notice under the Regulations to confirm that this Cabinet Procurement Committee meeting will be partly held in private for the reasons set out in this Agenda.  Information) (England) Regulations 2012 (the “Regulations”), members of the public can make representations about why that part of the meeting should be open to the public.

 

This agenda contains exempt items as set out at Item  16 – 18

 

No representations with regard to these have been received.

 

This is the formal 5 clear day notice under the Regulations to confirm that this Cabinet Procurement Committee meeting will be partly held in private for the reasons set out in this Agenda.

5.

Deputations/ Petitions/ Questions

To confirm the unrestricted minutes of the meeting of Cabinet Procurement Committee held on 18 July 20202

6.

Minutes of the Previous Meeting pdf icon PDF 104 KB

Decision:

RESOLVED:

 

To agree the minutes of the previous meeting as a correct record.

7.

Provision of Care at Limetree Court and St Peter’s House Housing with Care Schemes - business case pdf icon PDF 200 KB

Decision:

RESOLVED:

 

·  To agree to a competitive procurement for the delivery of a care and support service at Limetree Court and St Peter's House for up to 4 years in total (2+1+1 years), with a view to bringing the service in house at the end of the contract;

 

·  To agree to the extension of the existing contracted provision with the incumbent provider, for a period of up to 9 months, in order to ensure service continuity during the final stages of the procurement process andsubsequent implementation phase.

8.

Recommissioning - City & Hackney Enhanced Health Visiting Service pdf icon PDF 206 KB

Decision:

RESOLVED:

 

To agree to procure the City and Hackney Enhanced Health Visiting Service for a period of up to 5 years (2 +1+1+1) at a maximumvalue of £35.4M (£7.07M per year)

 

 

9.

Kings Hall Leisure Centre (KHLC) Project: Design Team Services Contract Award Report pdf icon PDF 225 KB

Decision:

RESOLVED:

 

·  To award the contract for core Design Team Services for Kings Hall Leisure Centre (KHLC) refurbishment project to Supplier A by way of acall off from the Pagabo Professional Services Framework Lot 1 (OJEU

- 2020/S 079-187629) in line with the fee set out in Exempt Appendix A - Tender Detail, and

 

·  To enter into a call off contract and any other ancillary legal documentation necessary relating thereto with Supplier A for the Services under such terms as shall be agreed by the Director of Legal, Democratic and Electoral Services, and authorise the Director of Legal, Democratic and Electoral Services to prepare, agree, settle and signthe necessary legal documentation to effect the proposals contained inthis report

10.

Insourcing Report - Gully Cleansing and Winter Maintenance pdf icon PDF 194 KB

Decision:

RESOLVED:

 

·  To note the report

11.

Insourcing Annual Briefing Report - In house provision of cleaning services to Hackney BSF School pdf icon PDF 84 KB

Decision:

RESOLVED:

 

·  To note the report  

12.

Insourcing Annual Briefing Report - Building Cleaning Services pdf icon PDF 231 KB

Decision:

RESOLVED:

 

·  To note the report.

13.

Any Other Unrestricted Business the Chair considers Urgent

Decision:

13.1  There was no other unrestricted business

14.

Date of Future Meetings

Meetings will be held at 5.00pm on:

 

-  7 November 2022

-  5 December 2022

 

 

Decision:

14.1  The dates of the next meetings were noted.

15.

Exclusion of Public and Press

Note from the Governance Services

 

Item(s) 16 to  18  allows for the consideration of exempt information in relation to items  respectively.

 

Proposed resolution:

 

THAT the press and public be excluded from the proceedings of the Cabinet Procurement Committee during consideration of Exempt items 16-18 on the agenda on the grounds that it is likely, in the view of the nature of the business to be transacted, that were members of the public to be present, there would be disclosure of exempt information as defined in paragraph 3 of Schedule 12A to the Local Government Act 1972 as amended.

Decision:

RESOLVED:

 

That the press and public be excluded from the proceedings of the Cabinet Procurement Committee during consideration of Exempt items 16-18 on the agenda on the grounds that it is likely, in the view of the nature of the business to be transacted, that were members of the public to be present, there would be disclosure of exempt information as defined in paragraph 3 of Schedule 12A to the Local Government Act 1972 as amended.

16.

FCR S133 Procurement Of Bulk Road Fuels

17.

Kings Hall Leisure Centre (KHLC) Project: Design Team Services Contract Award Report

18.

Any other Confidential Business that the Chair Considers Urgent